The Executive Committee of JETAA Ottawa meets at least once a month to discuss the organization of events, review by-laws and policies, approve the allocation of budget and prepare training sessions for new JETs. Members of the Committee also represents JETAA at various events (promotional, networking, etc.).
Below you will find the description and time commitment associated with each position of the JETAA Ottawa Executive Committee. Should you have any further questions about any of the positions, feel free to contact us at exec@jetaaottawa.ca
*Please note that the time commitment listed includes monthly meetings and events.
President
Time Commitment: 5 to 10 hours per month
Description: The President is responsible for the overall functioning of the organization, including ensuring the satisfaction of members and stakeholders, and the success of all events and programs. He or she must be dedicated and passionate about the organization, invested in its continuous improvement, and therefore willing and eager to sacrifice some of his or her free time and/or vacation time to attend to duties (including but not limited to attending monthly meetings and events). The President also represents JETAA Ottawa to external organizations (notably the Ministry of Foreign Affairs (MOFA) and the Council of Local Authorities and International Relations (CLAIR)) and the general public, and is expected to give regular public speeches (notably at the JET Departure and Welcome Back receptions). Perks include being invited to various Japanese-community-related events and genuine resumé-worthy experience.
Vice President
Time Commitment: 5 to 10 hours per month
Description: One of the four members that make up the Board of Directors. The Vice President preforms a variety of duties and is in charge of providing support to the President in facilitating a variety of monthly events, most of which centre around maximizing participation from the JET Alumni community, along with fostering interest in the JET Programme for the future generations.
This is often a co-vice-president role, to allow mentorship of new vice-president.
Secretary
Time Commitment: 5 to 10 hours per month
Description: The Secretary is responsible for record keeping for the chapter, such as by preparing meeting schedules and minutes, tracking documents, and sending out information and reminders. Needed skills include basic Google docs and sheets, gmail, and google calendar, quick typing or note taking, and an interest in keeping everyone informed.
Treasurer
Time Commitment: 5 to 10 hours per month (February-June, increased commitment, 10 to 15 hours)
Description: The Treasurer is responsible for the financial record keeping of the chapter, preparing and submitting funding applications, as well as preparing and submitting taxes. Needed skills include basic Google docs and sheets, understanding of taxes, familiarity with Microsoft Excel, and an interest in keeping everyone informed.
Web Editor
Time Commitment: 4 to 8 hours per month
Description: Update and maintain JETAA Ottawa’s website using WordPress and its tools. Make sure that the event pages, descriptions and sign-up forms are up-to-date and easy to access.
Social Media Coordinator
Time Commitment: 2 to 4 hours per month
Description: Attract attention and interest for JETAA events primarily through Facebook, Twitter and Instagram posts; create Facebook event pages for upcoming JETAA events; and attend events to take pictures/video for social media use. And don’t worry – we have cross-posting software!
Newsletter Editor
Time Commitment: 1 to 2 hours per month
Description: The newsletter editor uses MailChimp to track our membership as well as tell our members and friends about upcoming events and opportunities. Generally, we send out a full newsletter once a month and periodic short newsletter blasts or reminders. MailChimp is a drag-and-drop application that is intuitive to use and a commonly used tool for businesses.
Events or Special Event Coordinator
Time Commitment: Varies
Description: The Events Coordinator focuses on the organization of JETAA Ottawa events, including logistics like reservations, and often in support of other exec. Special Event coordinator is a role that comes up when there is a single major event that needs attention over several months, such as when Ottawa hosted the national JETAA convention in 2023.
Senior Advisory
Time Commitment: Varies
Description: The Senior Advisor offers advice and help wherever needed.
Policy Coordinator
Time Commitment: Varies
Description: The member in charge of communications writes and edits the JETAA Ottawa by-laws by-laws. They also review and work on policies.
Translator
Time Commitment: Varies
Description: Translates information, events, and other such articles give to or done by JETAA Ottawa into English, French or Japanese.
External Relations Coordinator
Description: When the President is otherwise disposed, the External Relations Coordinator coordinates correspondence with external stakeholders (Embassy, OJCA/OJCC, etc.)